Sometimes you may wish to submit a certified copy of an important document rather than the original. To do this, you will need to bring the original document to a solicitor who will sign and date a photocopy to confirm it is a true and exact copy of the original.
We are also able to certify photographs to confirm that they are a true likeness of the person pictured.
Financial and legal transactions can require the following documents:
- Driving licences
- Birth, death or marriage certificates
- Letters from government departments or hospitals
- Bank or building society statements
- Utility bills
We offer a certified copy document service for a fixed fee.
Frequently Asked Questions
How do I get a certified copy of my documents?
We usually see clients face-to-face for this service, although we are only able offer a face-to-face service at our York office. If you book an appointment with us at our York office, we can provide the documentation straight away.
What if I can’t make it in to an appointment in person?
We can usually provide certified copies to you in the post, but you must send us the original documents that require certifying as well as scanned copies of your identification documents. We can only post all of the documents back to you at the address shown on the identification documents you send us. We recommend that you send them to us by secure post and we will return everything to you by secure post.
Please be aware that if we are not seeing you in person, unless we can arrange a Skype call, we will not be able to confirm that any photo identification bears a true resemblance to you. Sometimes this additional certification is required and so you may wish to check this before posting. Our Skype username for your ease of reference is roche_legal.
What is the cost of getting a certified copy of a document?
£10 per certified document. We request that you bring the cash with you to the appointment to cover the fees due. Please be aware that if we are not seeing you in person, additional charges will apply depending on the type of documents that you require and associated secure postage charges.
What is the cost when I can’t see you in person?
It is likely to be an additional £75 plus VAT and postage. This is because we will need to open a file and pay for the insurance aspect of the work, as well as the time spent in processing the documents and sending them back to you. Our invoice is payable by you before we return your documents, as it is only at this point that we can calculate the postage charges.
What do I need to bring to get certified copies of my documents?
You will need to bring the originals of the documents you require certifying, as well as your identification documents. We will keep a copy of your identification documents on file unless you tell us that you would prefer us not to.
I need my documents legalising, what do I do next?
We can send your certified documents straight to the Foreign and Commonwealth Office for you if you wish. You may need to do this if another country has asked you to provide a UK document and they’ve said it must be legalised. Alternatively, you can deal with this yourself by visiting https://www.gov.uk/get-document-legalised.
How much does it cost for you to send them to be legalised?
An additional administration fee of £50 plus VAT applies for this service, as well as the FCO’s own fee for the legalisation. Additional expenses will be payable during the matter these are Legalisation fee payable to the FCO (£30 per document) and secure postage charge (£10 approx.) If any further disbursements are required, we will tell you what they are for and how much they will be as soon as we can.
Certifying Lasting Powers of Attorney
If you have been named as an Attorney in a Lasting Power of Attorney and the time has come for you to act on behalf of the individual that named you, you will need to obtain at least one certified copy of the LPA. You will then be able to show this document to local authorities, hospital trusts, financial institutions and other bodies as evidence that you are legally entitled to act on behalf of the individual.
Only certain professionals are able to certify Lasting Powers of Attorney.
At Roche Legal we have the qualifications to do so and provide this service for a fixed fee. Please note that we will need to see the original LPA in order to do this.
Acting as a Certificate Provider for Lasting Powers of Attorney
In addition to providing a full range of services to help you make Power of Attorney documents, we are also available to act as Certificate Provider for the person making the Lasting Power.
When you make an LPA, you will be required to submit a certificate completed by an independent individual, often a professional such as a solicitor, registered healthcare professional or social worker. The Certificate Provider must confirm that you had full mental capacity at the time of making your LPA, that you fully understood the implications of making it, and that you weren’t being put under pressure to do so.
Frequently asked Questions
How much does it cost for you to certify my Lasting Power of Attorney?
We currently charge £35 plus VAT per Lasting Power of Attorney (LPA) to produce Solicitor Certified Copies. Our charges for this are the same as charged by the Office of the Public Guardian (who now only provide copies in ‘exceptional circumstances’ in any event), and you’ll receive your copies much faster from us.
You’ll need to bring the originals of the LPA(s) you require certifying, as well as your identification. We will keep a copy of your identification documents on file unless you tell us that you would prefer us not to.
Is there any Additional Expenses?
We do not expect any additional expenses to be payable. If any such expenses are required, we will tell you what they are for and how much they will be as soon as we can.
How can I make payment?
An invoice will be raised and given to you on the day you attend the office to obtain your Certified Copy LPA(s). Our payment terms are 14 days and by attending the office and instructing us to provide you with the Certified Copy LPA(s), you agree to pay our invoice in full within this 14-day period.
Statutory Declarations and Affidavits
In certain financial or legal circumstances, you may be required to provide a statutory declaration or affidavit.
This could be in order to:
- Legally change your name
- Access a bank account belonging to a person who has died without a Grant of Probate
- Confirm nationality, residency or marital status when other documentary evidence is unavailable
We have been appointed by the Chief Justice as Commissioners for Oaths, which means that we are fully qualified to authenticate statutory declarations and affidavits.
Statutory declarations and affidavits are written statements of fact that are witnessed and signed by a solicitor or other qualified professional. In order to make one you’ll need to recite a declaration of truth then sign to confirm the statement you have made is correct. We will then sign, date and state our qualification to authenticate the document.
Frequently Asked Questions
What are the costs for swearing or affirming an Oath, Affidavit or Statutory Declaration?
Our charges for these services are currently £5 per person, per document and £2 per exhibit.
For example, if you are one person swearing to an Oath for Probate with a Will , the charge is £5 for the Oath and £2 for the Will (£7 in total). If you are two people swearing to an Oath for Probate with a Will, the charge is £10 for the Oath (£5 each) and £2 for the Will (£12 in total).
Can I do this without coming in to see you?
We must see clients for this service in person. We request that you bring cash with you to the appointment to cover the fees due.
What do I need to bring with me for swearing or affirming an Oath, Affidavit or Statutory Declaration?
You’ll need to bring the originals of the documents you are swearing or affirming, as well as your identification documents. We will keep a copy of your identification documents on file unless you tell us that you would prefer us not to.
Foreign and Commonwealth Office
If you need to use a document abroad, such as a birth, marriage, death certificate, or ACRO Police Certificate, we can arrange for these documents to be legalised with the Foreign and Commonwealth Office (FCO).
When a document is legalised, it confirms to officials in other countries that the document has been issued by a UK public official.